Auto archive your old items in Outlook on Windows 11/10

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If you have used Microsoft Outlook on your Windows PC, you may have suddenly run across a pop-up asking if you wanted to archive your email. While Outlook will remind y'all periodically to do and so, in this postal service, nosotros will see how you can use Auto archive your erstwhile items similar email, tasks, notes, contacts, etc., in Microsoft Outlook 2022/19 to ameliorate Outlook performance in Windows xi/10/8/vii, on-demand.

AutoArchive feature of Outlook helps manage the space in your mailbox or on the electronic mail server that you are using by automatically archiving and moving old items to the post-obit location and storing it in .pst format:

C:\Users\UserName\Documents\Outlook Files\archive.pst

While you can always manually transfer old items to a storage file past clicking Archive on the File menu, you can likewise have old items automatically transferred using the AutoArchive feature.

Machine archive erstwhile items in Outlook

To exercise this, open Outlook and click on File > Options to go the following window. Next, click on Advanced on the left side.

Here you volition see a setting AutoArchive. Click on the AutoArchive Settings push button to open the following window.

To plough on or plow off Machine Archive in Outlook, y'all will have to check or uncheck the Run AutoArchive every … days check-box.

Here you will also change the Outlook Auto Archive settings to suit your preferences.

Yous tin can:

Select how oft AutoArchive runs
If yous want to be prompted starting time
Make up one's mind the aging catamenia
If yous wish to delete quondam items or move them
And then on.

In one case you lot have set up them, click OK and leave.

The default aging flow for each of the items is as follows, but you can always change it:

Folder	Aging menstruum
Inbox and Drafts	six months
Sent Items and Deleted Items	2 months
Outbox	3 months
Calendar	6 months
Tasks	6 months
Notes	6 months
Journal	half-dozen months

Archiving onetime items will also help speed upwardly & improve the performance of Outlook.

How does Outlook archive work?

When Outlook is set up to archive, it moves the emails into a designated binder, and so you lot don't see them anymore. It is almost similar a filter simply marked to move into a folder based on the criteria. It'south an excellent way to save the emails from getting accidentally deleted when you lot are cleaning up emails, and that in bulk. Information technology also helps you to lighten up the Inbox.

Anand Khanse is the Admin of TheWindowsClub.com, a 10-yr Microsoft MVP (2006-16) & a Windows Insider MVP. Please read the entire mail & the comments first, create a System Restore Point earlier making any changes to your arrangement & be careful near any tertiary-party offers while installing freeware.